How to Set Up Google Calendar Integration in 3 Minutes

How to Set Up Google Calendar Integration

Connecting your Google Calendar to FillTheTimesheet takes less than 3 minutes. Here is exactly how to do it.

Prerequisites

Before you begin, make sure you have:

• A FillTheTimesheet account (sign up free)
• A Google account with Calendar access
• At least one recurring event on your calendar

Step 1: Navigate to Sources

Click Sources in the top navigation bar. You will see a list of available calendar integrations.

Step 2: Connect Google Calendar

Click the Google Calendar card and authorize access. We request read-only permissions — we never modify your calendar.

What Permissions Do We Need?

Permission	Why
View calendar events	To read your events for timesheet mapping
View calendar list	To let you choose which calendars to sync

We follow the principle of least privilege. We only request what we absolutely need.

Step 3: Select Calendars

After authorization, you will see all your calendars listed. Toggle on the ones you want to track:

• Work calendar — primary events
• Project calendars — if you use separate calendars per project
• Shared calendars — for team meetings

Step 4: Create Mapping Rules

Navigate to Preview & Export to see your events. Use the rule builder to define how events map to timesheet entries:

Event contains "standup"  →  Project: INTERNAL, Task: Daily Sync
Event contains "client"   →  Project: CLIENT-A, Task: Meeting
Default                   →  Project: GENERAL, Task: Work

Step 5: Export Your First Timesheet

Click Export and choose your format. Your timesheet is ready!

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Troubleshooting

Events not showing up?

• Make sure you selected the correct calendar in Step 3
• Check that your events are not marked as "Free" (we skip free slots by default)
• Allow up to 60 seconds for the initial sync

Wrong timezone?

We auto-detect your timezone from your browser. You can override it in Settings > Preferences.

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Need more help? Reach out to us anytime — we are here for you.